Table 2 Agenda and time frame for the guided reflection meeting (case conference)
Agenda for guided reflection meeting (case conference) 1.5 h | ||||
|---|---|---|---|---|
Activity | Preparation: Convene a meeting and prepare a meeting room with a blackboard or similar facilities (projector, if available). Check that a flip pad and markers are available | TIME administrators: | Responsible | |
One is chairman for the meeting. | ||||
One takes notes on the whiteboard. | ||||
One writes the minutes on the 5-column sheet. | ||||
1. Status Report: Personal history and main points from the patient’s medical record are presented. | 10–15 min | Decide in advance who should prepare and present the patient’s personal history and the main points from the medical record. | ||
2. Create a problem list | 10 min | Staff (as many as possible should attend the conference) | ||
3. Prioritize problems from the list | ||||
4. Draw a 5−column sheet on the whiteboard: facts – interpretations (thoughts) - emotions – actions – evaluation | 60 min | The leading registered nurse and the nursing home physician should attend the conference, if possible. | ||
5. Describe facts from the registration and assessment phase: one problem at a time | ||||
6. Suggest interpretations – guided discovery – discuss and reflect on them | ||||
7. Describe any emotions experienced by the staff – with interpretations by the staff | ||||
8. Suggest aSMART actions – based on the interpretations – decide how and when to perform an evaluation of the actions | ||||
9. Summarize interpretations and actions – close the meeting | 5–10 min | TIME – administrator (chairman) | ||